Student Insurance Asset

@SMillsTVSD Thank you for sharing your workflow! This is awesome & what this community is all about! 

When a student does break a device and uses some of this insurance $, how do you reflect that under the student’s name? 

@sheri.thornton I would think they would update the asset with the information. 

@SMillsTVSD How do you reflect that?

We have a tiered insurance policy. First use is 100% covered. Second use is a $50 deductible, and third use and on it is full cost. I created images that I upload to the students file showing which use of insurance has been used. In the photo you can see, 1st, 2nd, and I haven’t gotten a student to 3rd yet 😃

Thanks!! 

And just because I’m crazy and need things just perfect 🤣 next year the new asset  money symbol and the 1st and 2nd files will be a different color so at quick glance I can see easily if I have a naughty noodle student. 

We have a tiered insurance policy. First use is 100% covered. Second use is a $50 deductible, and third use and on it is full cost. I created images that I upload to the students file showing which use of insurance has been used. In the photo you can see, 1st, 2nd, and I haven’t gotten a student to 3rd yet 😃

 

So for the insurance piece of this, would you just create a new asset each time for each student?

(i.e. You have 1000 students with insurance, you’d create 1000 insurance assets? 

We have been trying to utilize the custom fields for users to add a “Does student have insurance: yes/no” however updating this each year can be tricky. I do like that you can put the year in the asset and do it this way.

Wish there was an easier way to assign “consumable” items to students. Something where you could have say, 1000 chargers available and assign them to a particular person for use and same instance could be done for insurance assets like these. 

That is a great question for @SMillsTVSD!  Thanks @Dakota SDOW for asking!! 😄

@SMillsTVSD 

I’m late to the game, but I am in the process of documenting insurance for the new school year.  In the past, I’ve created a custom field “24-25 Device Insurance” with a toggle yes/no.  This worked great, however over the last three years, I’ve had issues with IIQ not being able to pull the old fields off the users and putting the newly created ones in their place.  They said they had to remove the custom field completely, but I want to retain the data to reference in later years.

Can you confirm you are creating 1 asset per student who buys insurance?  It would be nice to allow an asset a special function of being able to be assigned to multiple people in this case so we can create 1 asset “24-25 Device Insurance” and assign it to anyone who purchases insurance.  Then we can easily see who all has this device assigned and keep it there for historical data to look back on.  I may check out the idea exchange and see if this special function could exist to allow a singular asset to be assigned to more than 1 person as long as there is a special check box to allow this functionality.

I will be creating 1 asset per student in about 2 weeks myself. The bulk import/update tool works well for this.

I do like the idea of having something else, like assigning an asset to more than one person or similar.