One of the challenges we had at the beginning of the school year was getting all those new AUPs signed. As a district we went from paper copies to 100% digital using Policy Manger within iiQ to streamline the process.
Bye Bye to Paper AUPs!To help we created a QR code with the URL of the ‘Lookup Page’ of the policy, which can be found here:
Lookup Page in Policy Manager applicationI used a free QR code generator for my example, but there are some really cool QR code generators where you can add your district logo, change the color or shape, and track how many times its been scanned! Here is my sample QR code:
Sample QR Code for AUPWhen scanned from your mobile device it looks like this:
Mobile AUP SampleType in the student or employee ID number and click ‘Lookup’:
Lookup user by school IDYou will need to click the blue HERE text to access the policy:
Use the blue HERE button to access policyThis takes you to the AUP so it can be signed. Scrolling isn’t super intuitive. To see the entire policy there will be a separate scroll within the policy itself:
Sign AUP on mobileDon’t forget that a custom view can then be generated to show which students have (or haven’t, use the exclude option) signed their AUP. These custom views are always real time ensuring that communication between tech staff, school staff, and users are always up to date.
This process saved us so much time and helped us work smarter and not harder at an especially busy time of year!
