Tickets

We have Microsoft Onsite Active Directory (v2) IIQ App installed, however when our staff change their password, they lose access to IIQ.  We had our sync setup to run dialy, but since we have over 2000 users, not sure what best practice or suggestions are for a sync schedule.  I was looking at running every 30 minutes, but was told we should not.  What is everyone else doing, or are you just telling them, that after a password change, you can not use IIQ for until the next day?

Is there a report for showing the timeline of tickets? We have rules that assign tickets to local agents, but my helpdesk is always reviewing tickets and cherry picking tickets to resolve or re-assign.   My CTO wants a report to show what tickets the helpdesk has taken over, and from who and where.   

Is it possible to make filling out the “describe your issue” box required before a user can submit a ticket? We have many users that ignore this box because it is not required and therefore we don’t get as much relevant information about their issue as we would like. Is this possible in any way?

Perhaps I’m missing it, but is there a filter for the request details field in a ticket? We sometimes have users that don’t place the request into the correct issue, but add a note in the issue description field.

As the Admin, I need to periodically create a report for a specific Agent which includes all the data about a ticket including including the “comments” thread. I can find every filter to include in the view to get ready for export but NOT “comments”. Help please.

Is there a way to create a custom rule to send asset details along with the description of a ticket to a specified user\email?Example:When we need to order toner from our vendor they require the asset number, serial, model, manufacturer, along with what is needed. Currently we utilize a google form to accomplish this. I would like to utilize IIQ so that we can have better visibility. Any help would be greatly appreciated. 

As a people manager, I’m try to find ways to support and provide targeted feedback to me team. Is there a way to filter tickets, create rules, or fire surveys based on the criteria of ‘X’ user or agent is a follower? I know I can create a filter for these things where I am a follower, but I’m falling short in finding a solution for these other scenarios.

I was wondering what filters you use to view all fees collected through fee tracker and no other souce but manually entered. Thank you 

The list of issues for can sometimes be difficult for a novice to navigate.Does iiQ or any partners have an interactive decision tree entry point for tickets/issues?  Something that is a bit more intuitive.

We’re looking into having the system automatically send an email to the submitter when they create a ticket. This would serve as a confirmation that their ticket was submitted successfully and could include some additional generic info for follow up. I see that there is an option to enable a notification to the owner when a ticket is created but that seems to only send it to the owner if they weren’t the one who created the email (it was submitted on their behalf). Is there a way to send an automatic acknowledgement email when a ticket is created?

I would like to be able to send a Knowledge base article to a ticket submitter.   What is the best way to do that? 

Can we just instead default all resolution actions to a text box that agents can fill in with text snippets maybe? Trying to figure out how to make the resolution process go faster and having to click through actions is taking way too long.

I want to just have a box that has some details in it. Nothing the user can edit, just an FYI of sorts. It would be visible on the final step of the ticket creation process. Thanks.

We don’t need all these questions to be listed on this screen:How can I remove some of these questions? For example, the request for a room number? Can I edit the text that appears there? Can I add my own questions?Thanks.

I’d like to create my own parent categories that can be selected when creating a ticket.Do they have to be nested under an IIQ-provided category to be visible? (e.g. Computers, servers, etc.)Or can I create my own and have it placed under Other or someplace else?Thanks.

Is there a way, that I can disable the status change mails for some of the followers ? other than removing and adding them for every status change. There are a couple of reasons for this requirement, one being that even the “waiting on requestor” mails keep popping in the followers inbox, with no recent mail body, but lot of status messages in the email, which simply confuses the end user, who is outside network and are not IIQ users.

How can I best simulate an approval process flow with ticketing?  For instance, a user submits a ticket requesting a widget.  That ticket should route to her supervisor for approval and then to IT for procurement. Any ideas?

We are having issues with IIQ this morning, it is 8 AM CDT, and we are unable to update tickets or re-assign tickets, anyone else having this issue? The status page looks like everything is fine. Just wondering if anyone else is seeing this?

What does DOE mean in this status option?  

Hello, our team is having an issue with adding tags onto tickets. When clicking on the button to add a tag, the search field does not expand and we aren’t able to see tag suggestions or what we are typing. This is occurring across multiple browsers and devices. 

Hello,My facilities guy here is an agent on our helpdesk (so he can access facilities tickets) but he is also a user who my tech office supports. When he files tech tickets, however, he reports back that he us unable to respond on that ticket because it is read-only to him.I suspect this is because he, as an agent, cannot access and comment on normal tech tickets, but he’s  the one who filed the ticket. Is there some way I can thread this needle in settings?

I want to limit the number of emails I receive. How do I update my email notifications?

Hi, Does anyone have a list of the TicketActivityTypeId.I’m trying to use the API to find tickets that were marked as resolved and later changed to in progress again.Thanks.       "ActivityItems": [        {          "$type": "Spark.Shared.Models.TicketActivityComment, Spark.Shared",          "TicketActivityCommentId": "6xxxxxxxxxxxxxx1",          "CreatedDate": "2022-10-07T16:17:18.493",          "ModifiedDate": "2022-10-07T16:17:18.493",          "TicketActivityId": "6x-7d46-ed11-xd1",          "ByUserId": "30821cxxxxx-xxxx-xxxx62dbca2",          "Comments": "Chromebook was in my box. Issue was corrected by information below.\n\nPutting back in your box shortly.",          "TicketActivityTypeId": 6,          "ExternalId": null,          "IsPublic": false,          "Meta": null        }  

I’m sure I’m just blind but I’m looking in the rules engine for a good way to split the tickets at 1 location between 2 techs. My idea would give a tech every other ticket.  I was looking for more documentation for “Assign to most available team member” in the rules engine but can’t find anything. Would it just assign it to the tech with the lowest number of open tickets?

Is there a way to put a filter on ticket stats?  I like the quick view aspect of the stats but I would like the ability to filter out certain statuses. A good example of this would be the “In Repair (Vendor)” status.