Ask the Community

I want to limit the number of emails I receive. How do I update my email notifications?

I see this is already an FAQ, but I wanted to just post about it since I missed when the permissions to write back got changed. Pre-pandemic, all of our district’s Chrome Devices had their own Cart OU in Google. Then the pandemic hit and all of them got dumped into everywhere. There is no easy way to bulk update device locations in the Google Admin Console, so doing it through the expanded write back options in IIQ has been a huge help for us. It does require quite a lot of setup on the admin side, but it’s mostly a set it and forget it setup. When we first adopted IIQ we were not able to add filters to writeback, it was only Location writes to OU, all or nothing. The addition of filters is awesome. What we are doing here is creating a “Room” with the cart name and Room number for each C

Hi, Does anyone have a list of the TicketActivityTypeId.I’m trying to use the API to find tickets that were marked as resolved and later changed to in progress again.Thanks.       "ActivityItems": [        {          "$type": "Spark.Shared.Models.TicketActivityComment, Spark.Shared",          "TicketActivityCommentId": "6xxxxxxxxxxxxxx1",          "CreatedDate": "2022-10-07T16:17:18.493",          "ModifiedDate": "2022-10-07T16:17:18.493",          "TicketActivityId": "6x-7d46-ed11-xd1",          "ByUserId": "30821cxxxxx-xxxx-xxxx62dbca2",          "Comments": "Chromebook was in my box. Issue was corrected by information below.\n\nPutting back in your box shortly.",          "TicketActivityTypeId": 6,          "ExternalId": null,          "IsPublic": false,          "Meta": null        }  

Is there a way to add “Set Role” under User Explorer and other bulk option actions to customize the view for specific agents? Currently only our IIQ Administrators can view “Set Role” as a bulk option under User Explorer. We have searched the permission settings and allowed “Extended Bulk Options” for our normal IIQ Agents but it does not allow for the “Set Role” option to be visible to them. 

We created a custom field to document repair notes and so that they appear right at the top of the asset page when it’s loaded. However, when I try to import into that field this is the error I receive during import.  It keeps skipping the entry and I’m not able to import but I’m not sure why I cannot just overwrite the existing data? Is it related to my custom field? There’s just no message to help me understand what’s the issue. Thank you!

Can you make it so you don’t get low inventory notifications if you have enough parts at another building?  Example: I have one building that has 2 keyboards and our minimum threshold is set to 5 but I have 20 more keyboards in stock at another location.  I get a low inventory alert at one building because they are below the threshold.

Is there a way to see who added a fee or adjustment in Fee Tracker? 

I’m sure I’m just blind but I’m looking in the rules engine for a good way to split the tickets at 1 location between 2 techs. My idea would give a tech every other ticket.  I was looking for more documentation for “Assign to most available team member” in the rules engine but can’t find anything. Would it just assign it to the tech with the lowest number of open tickets?

Is there a way to put a filter on ticket stats?  I like the quick view aspect of the stats but I would like the ability to filter out certain statuses. A good example of this would be the “In Repair (Vendor)” status.

Currently I have an excess of systems which have been sent back to our vendor for repair. As the “In Repair (Vendor)” status still shows up in any raw statistics (especially the Ticket Stats widget) it gives misleading information. What is the best practice for handling devices that have been sent to a vendor for warranty repair?

Is it possible to require a comment when a technician changes the status of a ticket?  We have the option to put tickets “on hold” and it stops the SLA clock. I’m fine with that option being available to my technicians, but I want them to be forced to explain why they’re putting a ticket on hold.

We have a ticket for our provisioning that we utilized the IIQ User Custom field, this worked flawlessly for a while. As of the other day, the staff role can no longer populate users in the IIQ User custom field within our provisioning tickets. Need assistance in figuring out how to reverse this. Thanks 

We are interested in printing a barcode label with the student’s name and ID barcode associated with the device they have checked out.  In order to protect their ID number we would like to show the barcode, but hide the actual number that is associated with the barcode.  I couldn’t find a way to hide it.  Anyone know of a way?

Am I the only one that can’t get rapid scan to work via the website? I’m using a barcode scanner and Google Chrome (beta). This just doesn’t work:  

I can’t find a way to process a refund in Fee Tracker, nor can I find any resources about this. (For example, when a family is charged for losing an asset, but then they find the asset, how do we record this within Fee Tracker?)

Is there a way to leave a students name on a device when doing an exchange?  Just need the easiest way of seeing whose device it was because once you do an exchange it removes the device from the student which is great but need to do some other processes after that and it would be helpful to still have their name attached.

I want to allow select staff to view the owner of a device (search by asset tag or serial number) or to search a user’s name or ID to see which, if any, devices are assigned to them.  I am able to allow them to view all assets, but when I try to search for a user or their ID, i am not given the option, nor am I given any results. See screen shot below:User PermissionsSearch optionsIs there a permission I am overlooking?

is there in anyway that i could pull out a record(s)  from all the tickets a certain action item like for example “invoice issued”  because i needed to know how many ticket(s)  that have “invoice issued” and identify all of them 

I am unable to create a ‘Device\Monitor’ asset. I get this error: “The model category cannot be a top level category, it must best nested beneath a top level category”. How can I create a child category within ‘Monitor’?Thanks!

We are in the process of assigning/changing user policies to a ton of Agents. However, we’ve run into an issue. Rather than type it all, I did the screen recording linked below. https://watch.screencastify.com/v/sWs9d8XIvfmhfLE7YwIX Is this a bug or intentional limitation?

Is it possible to create a view/report of all assets that are linked to tickets?

We use Microsoft Teams here- Wondering if theres a way to create a ticket from teams. Often time people bypass Teams and just send us a message. I don’t feel like there is a way but curious if anyone has any ideas. 

Our district is expanding its use of IIQ quickly to encompass more than Technology Support Tickets. The new Forms app is accelerating the expansion even faster. This is leading to some security concerns. For example, if you need access to all tech support tickets you don’t necessary need access to the tickets containing form data our Grant department is using. So far I’ve controlled access 2 ways.Give an Agent rights to the tickets for a particular school When an Agent is assigned a ticket, then they receive rights to itI’m now trying to determine if a third way is possible using Rules. For example, if the Category is Devices and the Location is XYZ, give Agent Jim, rights to the ticket. So far, I’m thinking this is not currently possible, but I thought I’d get some seco

What user settings would allow a user to check items in and out of spare pools?

Does anyone know if it’s possible to have a rule set so that if a ticket is created from 7am-1pm, assign to agent and then a different agent from 1pm-6pm? We have agents that support locations at various times of day and would be great to be able to set up something like this!