Assets

TL;DRThis is a long post and I’m infodumping to provide context for the problems I’m facing. I’m working with a particularly thorny migration problem from Aeries Devices to IncidentIQ, and looking for ideas or feedback on how I might improve the process of managing student accountability with Chromebooks for our Device Wrangler staff.The SetupDevice Wranglers are not IT folk. Most of them are Secretaries or Librarians. Usually there is only one per school site. They don’t have backup. Training is possible but ease of use, speed and simplicity is paramount.Previously, our Device Wranglers would use Aeries Devices to manage student Chromebooks. When devices were checked in, they could make notes on the asset. Aeries automatically links all previous assets to a student record, so that a Device Wrangler could see the history of the student and their devices. This was helpful in identifying “frequent fliers;” students that would break or lose their device

I entered about 26 devices in a spare pool. I can see the number of devices but when I click on it, it says No device meets the criteria. I can’t delete the pool because there are devices in it. Does anyone have suggestions - I cleared the cache, different browser, restarted the computer, and refreshed the web page

We are exploring asset management systems that provide more accurate, real-time usage and geolocation data than what the Google Admin Console currently offers. We are a 1:1 school district with only our junior high and high school students taking a device home. Currently, we don’t have a way to view where a device is located or who is using it in real-time. I would like to be able to look up a device and see who is using it at that exact moment and where it’s currently located, both on and off our network. These are the two most desired features we’re looking for in an asset management system.  Does anyone use a system that they would recommend? 

How do I change the required fields for the import asset option in IIQ? I am an administrator, but I do not see how to change the required fields to import assets. 

I have established storage units for assets and would like to add additional assets that have been returned to these established units.  I have yet to find a way to be successful adding assets to existing storage.  How do I successfully add additional assets into an existing storage location?

Hello IncidentIQ team! Our school is currently weighing the pros and cons of giving parents and students direct access to IncidentIQ for ticketing, as we have previously only allowed tickets to be submitted through the guest submission portal, and followed up through email. In investigating a way to grant login access to users while providing the least possible amount of permissions, we have noticed that users can look up other users’ assets through the “Add Favorite” button on the “My assets” navigation bar. Additionally, access through absolute URLs is not restricted either. This is not optimal, as a user with an account and a serial number or asset tag could potentially look up the status, ownership, and email credentials of another user, as well as other information we have synced from our MDMs (network details, last usage data, etc). Ideally, we would like parents and students to only have access to the devices that are directly assigne

Curious… do any of you allow Parent to login to iiQ?Are you aware of this security concern?  A Parent can see you entire Asset inventory. 😳 

How do I choose an agent to print and export a report of devices/assets of one user

I would like to run a list of all items in assigned in a spare pool.  I’m not seeing anything in Assets or the Spare Pool manage page.

Hello,I’m curious if anyone else has extensively touched the IncidentIQ API with Python. I’m looking to automate the retirement of devices by having the script update specific fields for an asset based on a serial number an end-user puts in. However, the documentation is a bit confusing. Would I need to do a Search Assets Query with the user provided serial number, then get the SID of the asset in order to update fields? And where would I go to find the API names of these specific fields, especially for custom additions? I appreciate any clarification on this as the default workflow of clicking through the GUI each time is tedious, especially when dealing with dozens of retired assets.Here are the API docs I was working with: apihub.incidentiq.com/

Is there a way to bulk update the purchase date and price on existing assets? We need to update this information on assets that have been previously imported. Any direction would be appreciated! Thank you.

We currently use a Spare Pool to manage a set of “loaner” Chromebooks that students can check out if they forget theirs at home. Last year, when we checked out a loaner Chromebook we would simply scan the barcode into the “Check-in/Check-out” tool and it would show the date in the “Spare Pool: Issue Date” column. Since this school year started I do not have that functionality any more. It checks the device out to the student but does not enter anything in the date field. Has anyone else noticed this change and was this intentional?  

I have stored some information in iiQ Assets that is used quite often. Would it be possible to use some sort of API to query information using a field and getting back just a few fields? I’d like to maybe do this in C#.NET or really any programming language is fine… Mainly just to speed up how quickly I can get just an item or two, instead of going through the rather robust search offered in iiQ Assets. If this is not possible, please let me know - if it is possible, let me know even more :)

As the title says, Is there anyway to print a report on end of life for devices? Like all devices that will be entering end of life within the next couple of years? Thanks! 

Is there a way to bulk un assign devices from users? 

I scan my assets into a list and I click the bulk options and verify the entire list all at one time, but it is marking all the assets as “Failed” even though I am selecting “Verified/Correct.” Is anyone else having this problem? It just started happening in the last few weeks. 

so I’m trying to run an audit at one of our campuses and normally we can bulk scan using the rapid scan feature and verify the assets and update them that way. but now even though I select verify the system fails the item 

We’ve noticed that the IIQ mobile App only seems to show the scan barcode via camera in the check in/out section, and not in the search asset section. This is on iPadOS 15 and Android 13 that I have observed. Is this an issue, or was there a change in the availability of the barcode scanner functionality?

Hello,I am using the Import Assets feature to update asset information. When I upload the spreadsheet one column is not uploading properly. It is reading it as  M/d/yyyy h:mm rather than the information that is in the column. I have had this happen several times so I am wondering what I can do to fix this problem. I have changed the format, re-uploaded, created complete new sheets to upload. Sometimes it fixes the problem and other times not. Do you have any suggestions?Thanks,Janell

I’m wondering if there is a way to filter assets based on how many currently open tickets they have?  I would like to see any assets with more than 1 open ticket so I can combine them when needed.  

Is there a way to remove the Verification date on an Asset?

Hello all,I’ve been trying to get our JAMF integration setup so that we can have the benefit of assigned devices but are having problems with “unassigning” them.At first we thought we could remove the username within JAMF and the devices would drop from their assigned users - especially as we have ticked the option within general settings to:Unassign owner if primary user is blank:Remove existing owner in iiQ for assets that have an empty primary user in jamfThis works for iPads but doesn’t work for MacBooks.  According to an email from support, the JAMF location:email_address field needs to be blank as well to unassign the asset.Since it’d be easier to make all the changes in IIQ to remove the user from the device and have that push to JAMF, we starting testing on how to accomplish this.location:email_address is hardcoded to map to User email one way from JAMF to IIQ.  If indeed we have to wipe that field in order to remove assignm

We’ve been trying to add assets to a spare pool which we’ve successfully done in the past. Now we click “Add Asset”, type in the asset tag number and select the asset at which point the screen appears to reload but the asset is not present in the pool. Is anyone else having issues with this? 

Hello, we are having an issue with syncing from Incident iiQ to Google Admin. If we move a Chromebook cart into a testing bucket in Google Admin. The following day Incident iiQ somehow will move Cart back to the original bucket in Google Admin. We needed to turn off Sync in Incident iiQ. Even if we move cart out of the room number in Incident iiQ it will revert back to the original bucket in Google. This will cause an issue when students will be testing and need to move Chromebooks to testing.

Is there a way to force an automatic audit verification cycle? My issue is that there are times when I’m asked to pull a report & everything is listed as “Pending”. I can’t really pull the most recent status pre-Pending. Can I?