Assets

We are currently in the process of building out iiQ and have run into a snag with spare pool. Currently we give out 2 types of loaners; daily (for students who forgot their chromebook) and extended (for damages/repairs). The system we are using now allows our staff to quickly assign daily loaners by scanning the student barcode and the asset barcode and with email the student daily to remind them to return the device if they have not done so. We are running into an issue setting it up this way in iiQ without having to create tickets for these daily loaners.  Does anyone have any insight into how we can make this a quick process for staff to assign loaners and have rules set to auto email students?

Hello, I would like to push the information regarding new models directly into incidentIQ from our Purchase Order lines, and thereby skip the step of requiring my office manager to do the process manually of inputting the new Model information. Does the API support creating new models like it does creating new Assets?

Is it possible to have a location’s room numbers as possible storage locations? We don’t have a warehouse or designated storage locations except for some closets, shelves, and cabinets. I’d like to be able to select a specific room for the storage location rather than typing in a blank field. 

I’m trying to set up and manually fill in some custom fields for our software assets. Every time I go to edit an asset the form sets the ‘owner’ field as required, forcing me to select an owner, make my changes and save the asset, then go unsassign the owner from the asset view’s list. Is it possible to make the owner field not required in the first place? 

How can we track untagged assets?We have some low cost items, tools and accessories, that don’t warrant tagging, but we would still like to track that they were issued to someone.Example: Our techs are issued various tools needed for their job: screwdriver, bits, crimpers, etc.. These individual pieces are impossible to track precisely, but we still want to make sure, 1. that the techs have the items they need, and 2. that they return, or report as lost, something that at least resembles what was issued.We have thought about Parts, but that doesn’t look like it will work because, 1. parts attach to Tickets, not Users or Assets, and 2. we would need to manually add the parts back into inventory upon return, which is extra Permission delegation.

I’m am starting to think I’ve been using this feature incorrectly and would appreciate some input.   When a ticket is created, say a chromebook has a broken screen, my typical process is to open the ticket, and click the “Exchange” button to the right near the affected asset.   A window pops up,  I scan the barcode of the new chromebook and update the status of the broken one to “broken”.   Thus completing the exchange for the student.   The ticket updates with the exchange as the performed action and I can resolve/close the ticket.    The issue that I am now realizing is that the ticket for the broken screen is not attached/linked to the chromebook that is actually broken.  Its attached to the history of the new device - which is obviously not broken.    Being able to view the ticket history of any device is a huge advantage.   It seems as though any report I run for the end of the year will be wrong and this entire year’s worth of device tickets are

Looking to build a rule that deprovisions a chromebook and moves locations if status changed to Retired (or a custom status). Or deprovisions a chromebook is moved to a specific location and status updates to Retired. Possible?

I’ve created a rule based on the following filtersIt should fire when the Asset Status filed is changed. Does the Statuses filter apply to what the Status equaled prior to the change or after the change?

This is new this morning, when importing assets (using a CSV), there is now a “Define an import schedule” step.1000000% this requires a “RUN NOW” option, or let us pick the exact minute!Importing assets already takes a long time with so many steps and wait time as it processes its steps.EDIT: I selected a time before my current time and it looks like the import is going.OR is this a bug with the new Scheduled Import SFTP option that dropped yesterday?I’m in the Manual Import and still get that “Define an import schedule” step  

We are familiar with and have been using custom fields for the InTune WiFi MAC addresses for some time now.  We are able to easily report on this information.  We are now wanting to report on the ethernet MAC addresses for desktop computers, and can’t see to find a relevant option in the InTune available fields in the integration app.  For example, both JAMF and Google Device apps have both ethernet and wifi MAC address information available.  Any ideas?  Does this feature just not exist? 

For some reason IIQ is absolutely butchering the image uploaded to a model. I’ve tried a variety of dimensions and cropping them differently, but the image preview keeps coming out nearly unrecognizable (see example below with Securly Classroom/Filter). Is there any officially recommended image format or dimensions to stop this from happening? 

In our district, we are implementing a new program in which many, but not all of our student devices will have protective cases on them. We’ve resorted to creating separate assets for all for all of the cases and linking it to the devices that they are on, which seems unnecessarily time consuming for something that could just be a custom field yes/no box. Is there a way we could make the custom fields more customizable to add things that may be unique to each district?

My Google Device general settings that set asset status are:I have a rule when a device has a ticket submitted for a ‘broken’ issue, the device status is changed to ‘Broken’. However, the day after, the device status is changed back to ‘In Service’. Google Devices is doing it:I want device data from Google to sync to IIQ when there are changes such as an OU move, a new user, last login date, last sync, etc. That is why I selected the ‘Update Asset” checkbox. Will unchecking that box prevent those data elements from syncing to IIQ?Obviously, it’s one of the ‘update’ checkboxes overwriting the device status, but I’m not sure which one.I’ve always been confused around the ‘Update s

Is there a difference between editing an asset and clicking “Unassign” under owner versus going to “Assets” → “Check In / Out”?

Is there a way to see, in an individual Asset’s view, what Asset Groups they belong to? For example, if I make a group for a Rooms’ Chromebooks in a cart, when I select an individual device, it shows me that one device is in the group.  

Is there a method available to visually assess which assets are allocated to specific rooms? 

Is anyone else having issue adding image to added models. I added a number of models for our environment and want to start adding images to them.  I noticed two things It is allowing me to add the image but when I hit the Save button. It does not do anything. It is allowing me to add the image but the Save button is disabled. There is no issue when I am adding the image while adding the model. Thanks in advance

Hello, curious if there is a way other districts handle this.I have an audit setup for our checked out 1:1 student Chromebooks that looks for most recent user matching owner. The trouble being, when a student changes their name they get get a new email address to match the new name and their old email becomes an alias in Google (it still is all under the same profile in Google technically). This means IIQ now has a new email for them in their profile.The issue I am seeing is the audit fails because it still sees them using their old email as most recent user (which IIQ does not tie into the existing profile that now has a new email).Outside of having students remove old profiles from a ChromeBook and sign in under their new primary email are there any other solutions?

We are starting our migration from Windows 10 to Windows 11 on devices.   We have created Views of the laptops eligible for the upgrade for a building and want to also filter by the OS version.  Currently we import Windows devices with SCCM integration (Windows 10) and will be integrating with Intune when they are upgraded to Windows 11.   the SCCM app pulls in the “OperatingSystem: Microsoft Windows 10 Education" but I can’t seem to map it to a custom field or use that as an attribute to filter views by.   I’m workking with IIQ ssupport to see what is possible.  Does anyone else filter Windows devices by Operating system? 

so right now you can add parts used to a ticket and this will take the part out of inventory.  was wondering if this is the best way to do this if lets say your repair needs multiple parts and is not currently being worked on and you may need to order other parts.  So I need a bottom cover, system board and battery for a Chromebook.  I have the bottom cover and system board but need the battery.  I would like to have my inventory reflect that i have the bottom cover and system board assigned to this ticket but waiting for the battery.  If I add them as parts used it does this but technically if I haven’t replaced those parts yet is there any other way to “assign them” to the ticket so my inventory reflects that I don’t have that number available.  so if I have 10 system boards but 1 is assigned to a ticket I truly only have 9 available.  hope I explained that correctly.

What is the best way to know what assets were not returned at certain point? For example, right now, I’d like to know what assets that were checked out last school year to a student, were not returned as of today.Also, if I look at the Timeline of a specific asset, I can see when that asset was assigned to a user, but I have not found a way to include that information as a Column or in an Export. Is that possible?

I need to produce a report or create a dashboard showing the number of students per class and the number of assets per room, for all my elementrary school classes.  The Chromebooks in our elementary schools are cart based, and I need to make sure that we have enough devices in each classroom cart for testing.  If I look up a teacher and click on the class, I see the number of students and number of assets assigned to the room listed on the tab.  Is there a way to create a dashboard, report, or view that shows me a list of teachers, the number of students and the number of assets in their room? 

I have a teacher who is wanting me to give her list of devices in her testing carts and the only indicator of these specific devices is in the annotation notes.  Is there a way to search for devices using this?   

Hello Incident IQ Team,I would like to request additional functionality within the Incident IQ reporting system to support our asset management and site administration needs: Asset Model Count by Location: Please add a built-in reporting feature that allows users to generate a summary report showing the total count of a specific asset model by location. While custom views and exports are helpful, having an aggregated, on-demand report would simplify inventory checks and asset distribution management across our sites. Report of Missing Devices by Location: It would also be highly valuable to have a report displaying missing devices by location. This would help us quickly identify shortages and take proactive steps to address them. Ability to Share Reports with School Site Administrators: Please provide the capability to easily share these reports directly wit

I have a group of laptops of different models that we use as electronic hall pass kiosks.  I thought I’d create an asset group but the models are not the same.  They only share location and their purpose as kiosks.  How can I group them so I can view them all?  Thank you.