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164 Topics

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Dakota SDOWContributor

Disabling Parent/Guardian & Children section on profiles?

We recently imported a large amount of data from our SIS into IncidentIQ. However, we are seeing that it imports parent/guardians & children into the profiles of our users. We’d prefer to disable this if at all possible. It doesn’t seem that there is a way unless I am missing something. However, we would like to keep this information private in IncidentIQ.

EJordison 907f9c6 rockcastleObserver

Assign User to Room via Import

Hello, Does anyone know of a way to assign users to rooms en masse, rather than having to click through the edit button on each individual user? When doing a user import, I’m unable to select “assigned room” as part of the “Target Field in iiQ” mapping. Surely there is a better way than assigning one-by-one. Thank you!

HCampos 79752cb polkschoolsflObserver

Students with previous school computers in iq

Is there a way I can see all of my students that still have a device assigned to them from their previous school?

ADeLacyParticipant

Default Policy for Ticketing / Facilities

Please someone tell me there is a way to assign the Default policy for Roles, I need to hide the Knowledge Base from all our staff as we already have one that exists, the only way I can do this is to create a new policy and set it to everyone's default individually.There has to be a better way, please help.

CTapee 88732cc oxnardunionObserver

Agents permissions to add documents to user accounts?

Some of my agents scan old hardware check out forms to pdf and they want to load them into users accounts so they can be kept track of but they are getting permission errors. I have looked high and low to figure out how to give them permissions but I cannot find where to set that permission. Of course as an Admin I can do it but I don’t feel like uploading hundreds of pdf files lol. Any ideas?

RDemerieux 99361b1 forsythObserver

Deleted location still keeps users and tickers

About a week and half ago, I created a location named Network Team Office which had the same subnet as a prior location called Central Office. The next day, all users and tickets that where in the Central Office location, moved to the Network Team Office.So I deleted the Network Team location and made sure to select Central Office location for the question on where to move the users\tickets too. The next morning, all the users that were moved to Central Office moved back to Network Team Office even though the location is no longer in existence. I manually moved about 300 users back to Central Office but again my changes reverted back the next day. This is also causing an issue with the automatic assignment of tickets from those users because our rules are based on location. Any help with this issue would be greatly appreciated and thanks in advance.

carterjObserver

Is there away to create user groups in IQ so I don’t have to add each teacher individually as followers. I can just add that group email and it adds all those teachers in the group.

CLee 1176405 shakopeeContributor

Two emails per staff, how do you handle?

We get the pleasure of living in both a Microsoft email domain (official district communication) and Google email domain (Google Drive / student<>Teacher communication).We are syncing users off Azure thus getting their Microsoft email for staff this is different, for students it is the same. We are seeing now some staff opening tickets with their Google email which results them showing up from our location community not respective school location as no info to match.Is there a good way to link these two email domains or something?Thanks..

rbretthObserver

Create a Ticket using a a "User Rule" and Ticket Template

We are struggling with trying to find a way to create a ticket, using a ticket template, based on a user rule. We can get all actions to work except “Create Ticket”The use case is if we have a user go to “No Access” that still has a device assigned we would like to create a ticket.We would also like to use this to trigger a ticket when we update a user to indicate they are leaving the district and we need to collect assigned devices. The user rules have the option to create a ticket but we have not been able to get it to work.

How do I remove Facility Agents from my list of Tech Agents

Hopefully a simple fix due to an oversight on our end. When I assign tickets I see all the agents, Facility and Tech.I should only be seeing the Techs as the ticket was submitted for tech and not facilities. How can I accomplish this?

mcarriganParticipant

Changing a Parent Guest user to an Employee Agent user

A parent in our district was hired as an employee. As a parent, she has a guest IIQ account (janedoe@gmail.com) and has put in Guest tickets as a parent. She started as an employee today so her Google credentials (jdoe1234@ourdomain) were created today. I am trying to get Campus/Google to sync her employee information to IIQ so I can make her an IIQ agent, but it keeps syncing her as a parent/Guest. I tried manually editing her IIQ user information and changing her email/username from her personal gmail to her district email address and changing her access from Guest to Agent, but she's unable to SSO in even after I reran the Campus-IIQ and Google-IIQ syncs so I changed it back.It looks like Campus and Google are sharing her employee information on the Guest account (for instance, Google shows the OU her employee account is in) but the username on the account remains her personal email. There are not two accounts for her, so I can’t merge her Guest and Agent accounts. Does anyone kn

ccooneyContributor

Receptionist Check-In/Out

Hello! I see it is possible to enable check-in/check-out for teachers, but I would like to grant my receptionists the ability to check-in/out our loaner devices to any student. What is the best way to set this up? Thanks!

DRumpf 570102a apsbObserver

posted in Users

Manually attach student to teacher

We are looking to create rooms as a user that assets can be checked out to(things that wont move such as document cameras, printers, smartboards). The only issue we are running into is we would like to have the teachers who are associated with that room to be able to see the information about those assets. My original thought was creating the room as a student at the site, but the teacher role(faculty) doesn't have the ability to view users. So are we able to manually link a student to a teacher, or would I need to make all teachers agents with “very” limited rights?

SBauer 410b918 hardinObserver

Email notification when a student UNENROLLS?

Is there an option to receive notice when a student unenrolls and has a device assigned to them? We do always get a heads up until a student is gone and then it can take a while to track down a device.

AGuzmanObserver

Permissons for Staff to be set on location

Is there a way I can set custom permissions to Staff but have it based on location? for exmaple I want staff to be able to see assets from just their location so they can submit tickets for student devices using the search Asset function in the ticket workflow.

PamFowlerObserver

Export data by classroom for student information

For teachers, the MyClasses view has all the relevant information including username, password and device(s). Generally, at the beginning of each school year, I create a spreadsheet with the same information to share with teachers for a one stop lookup and to print the information out (on labels via a mail merger) for teachers with younger students for use in class as well as to send home.Is there a way to export username, password, and device info by teacher? Better still, can teachers export the data?

PHayes 713a135 huusdObserver

posted in Users

Staff User Job Title

Depending on a Staff Members Title they are qualified for different devices. We capture this in Powerschool but I don’t see how to include this field to map to Users. If I go into Apps\Manage choose Powerschool and select Manage I can see available data mappings, but not a way to add one that’s not there. Ideally I want to map a users Title in Powerschool so that it shows as a custom field in IIQ Example: I click on a user and I can see thier title is Art Teacher meaning they qualify for a Macbook instead of a Chromebook. I have created a custom field, but still don’t see it in IIQ

AGodwin 5900a92 cumberlandObserver

User Permission Report

Is there a way to filter by user permissions? We are a large county with 90+ sites and I need to see who has “CUSTOM” permissions that we’ve created for different user groups throughout the county. I can’t find a way to do this. Thanks.

BHinermanObserver

New staff are marked inactive from SIS

We have several new staff members districtwide who can’t see class schedules and rosters through iiQ. We use Ascender SIS, and they’re marked “Active” in the gradebook and employee portal, but are still showing inactive in the sync to Incident IQ. The only reason we can think it would do this is because they haven’t received a paycheck from our district yet, but it’s really inconvenient to wait until September 15 to see if that works. Is there any way to change where Incident IQ pulls employee status in the Ascender Sync so we can link schedules and rosters?

JTherrien_iiQEmployee

posted in Users

Repeat Offenders Workaround via Asset Status / Rules / Tags

As we all know, asset damages are a common occurrence in the K-12 space. Frequently, there can be users who are repeatedly damaging assets. Considering how it would be nice to be alerted to those users submitting multiple asset damage tickets, I created this process to help keep track of those "Repeat Offenders". This workflow can identify those users who continue to damage devices, easily apply fee tiers, and/or automatically categorize broken devices. With these steps, you can build what is helpful for your district's needs Steps:Create these custom details within iiQ: -Tags for each offense (Tags - Creating and Applying Tags to Tickets)-Fees/ Fines for each offense (if applicable) (Fee Tracker App - Installing and Managing) -Assets Statuses to correlate with each of the new offenses (Creating and Editing Asset Statuses)Create a “Ticket > Updated” Rule with a filter of the tag you created for the 1st offense 2a. Add the action “Set asset status” to the custom status you created t

FGonzObserver

View for students with multiple devices checked out

Is there a way to create a view for students that have multiple devices checked out to them? When Google Sync’d some devices had a student’s ID in different devices checking multiple out to them. We want to go through them and make sure the student only has one. Thank you,

LBoudreaux 920daa9 stmaryk12Observer

Microsoft ADFS How to import employee ID to school Id

How can I get employee ID to map to school id number. I did the data mapping tool school ID use preferred app ADFS.

TechDavisContributor

Check Out - Scanning User info from Barcode

Good Day All, Has there been a recent update that has changed the way scanning a user name into the checked out to box behaves? In our district we have agreement forms and I have made it where the agreement form has a barcode for the device and a barcode for the user name. Recently I noticed that when you scan the username into the checked out to area it no longer works as it use to. When you look in settings you see an option for barcode scanning behavior for assets but not for users. Has anyone else been scanning usernames and is now seening this issue too? Using Chrome Browser Version 115.0.5790.111

DMilovski 267b41e rochester

Add a custom user field and map it to SIS data sync

I’ve added a custom user field and set it for the student role. I would now like to map that field to data from our SIS data sync. Is this possible?I see my new custom field in User > Edit User. However, I do not see it show up under the mappings in my SIS app.Thanks.

DKelly 430e93d tonacsdObserver

Delete School ID

Is there a way to delete the school Id from each users, or simply disable it. My district is trying to transfer over to the email address to identify students and staff

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