Ask the Community

Is it possible to Pin / add a shortcut so it’s less clicks to access ? Currently we have a working shortcut that will take a ticket and move it From our Tech queue to the Facilities queue and vis versa.  The issue is making it a bit easier to access.  Right now you have to “start ticket > click Shortcuts > click all shortcuts > click the custom shortcut then Run.   Please tell me we can Pin this any higher, or at least reduce the clicks ?  

Sometimes people submit events for the same day, and changing the threshold isn’t an option. The problem is that many events that are submitted are recurring, so it’s already a pain in the butt to have to adjust the recurrences on my end. But then if the date/time passes for their event, I now have to recreate tickets because I can no longer adjust them. This is becoming a bit frustrating so I’m wondering if there is a way to edit the date/time on a past ticket so the details can be adjusted without having to recreate a ticket.

Somehow we got a staff member added with two accounts. Is there an easy way to merge these accounts together in one? She has assets and tickets assigned to each one.

I have an open ticket, but the response time is slow, so I am reaching out here as well to see if anyone else has seen this. Within the Google Devices app, I cannot save any changes to the General sync options. I have tried in Edge, Chrome, and Firefox. Nothing saves. upon refresh the changes revert back to their previous setting. If I go to the Google SSO app, I was able to save a change fine. then change it back fine. It seems to be an issue with the Google device app. A neighboring district said they can change settings within the Devices app without issue. I have also re-authorized the account being used and even tried a different account with permissions in the Admin console to no avail. Has anyone else seen this type of behavior?

We don’t have Asset Manager and it isn’t possible for this year at least. How can I best associate 30 CBs to a cart and a cart to a room…  Custom fields have been mentioned…  Can anyone point me to instructions or give me a headstart on where to begin with this?

Hi friends,It’s late, and while my dog Luna is here providing me with moral support (read: snoring), I’ve been poking around iiQ for the last few hours. By the way, kudos to all the folks who worked on Enhanced Quick Tickets. Those are pretty cool and a big time saver for several types of tasks.But, even with Luna's zen vibes, I've hit a snag.What I’d really like is the ability for agents to quickly submit tickets—via a Quick Ticket or Ticket Template—with the following functionality:Have the ticket type, issue category, and issue preselected (currently doable) Include a field for the agent to add an asset tag to the ticket, without requiring them to re-select the type, category, and issue (currently not doable, as far as I know)I figure such a feature would be ideal in situations where a particular type of asset often experiences the same issue—which is common in schools where

Hey guys! I update about 40 servers every month. I’ve created a template and set a schedule every 30 days. I’ve read the knowledge base and created a scheduling rule as well. What I’d like is for 40 separate tickets (one for each model) to automatically generate in the ticket queue for me to close one by one as I run updates on each machine. Do I need to create 40 different templates? Any guidance is appreciated. 

I would like to have one specific ticket issue/type to be restricted to a set of specific users.I know that you can control visibility based on roles, but I don’t believe that additional roles can be created or enabled for additional use aside from the normal staff/facility roles. So my main questions are the following: 1: Is there a place to add additional roles or create custom roles? 2: If not then is there a way to limit who can see a specific issue/ticket type besides visibility via roles? 

We are currently attempting to expand our offboarding processes in our district.  That being said, HR Submits a ticket to user provisioning, which includes a custom field with the employees name. Ideally, we would like to create a ticket based on the original ticket, which would end up in the facilities side.   I see that we have the ability to create a new ticket from a rule, but how would the custom field carry over as well?

Hello, We do a user sync using our SIS so all my users are in IQ. I am trying to do a CSV import to import a custom field that does not come from my SIS. When I try to do this it says user already exist. Is there a way to append to the current users in IQ ThanksRon

In a rule that creates subtickets, is it possible to create an additional subticket only if a custom field = a specific value?For instance, when a student unenrolls from our district, the office manager puts in a ticket for our building tech to make arrangements to collect the student’s iPad.  A subticket is created for our state reporting coordinator to unenroll the student in our student information system. What I want to do is have the same rule create a second subticket if the student is a Special Ed student (SPED Student? custom field = Yes) but I don’t think I can do that unless I build second rule to follow this one. *Edited to add that I tried to accomplish this in two rules but am unable to create a second subticket in a separate rule that relates back to the parent ticket created by the previous rule. The rules simulator makes it look like this should work, but it does not create a second subticket on the parent ticket or any ticket at all.

We’re looking to move our Chromebook assets over to IIQ for asset management. Does anyone have any helpful tips and tricks? Rules that were created for when they came in for repair etc.? Thanks for your time. 

Sometime back it looks like there was an issue with a data import on our Chromebooks through our Google Workspace sync. We ended up with duplicate Chromebook entries that have identical information. Same asset, serial, google ID, etc. Is there a way to merge these duplicate assets together so we can clean up our system and prevent confusion?

Hello group,We’re looking to move iPads into IIQ and want to know what the best practices are.  We use JAMF as well, but feel like IIQ would be best to link them to staff and students properly. Anyone care to share some tips and tricks? Any help is appreciated. 

Hi all,I’m wondering if anyone has an option on best practice for assigning tickets and what your reasoning is.Option AAssign to Agent or Team add comment with instructions or justification for ticket assignment.Option Badd comment with instructions or justification for ticket assignment. Assign to Agent or Team

I need some help trying to get notifications to work the way we want. I have been spent a couple of days playing around and still don’t have it working. We have someone that sits on our Help Desk and creates tickets for people all day. People in the Technology department also cover the Help Desk when she is off or during lunch. I do not want her, or those people covering the Help Desk phones, to constantly receive email notifications on tickets they open, when an agent updates the ticket, or when an agent closes the ticket days later. I still want the person who the ticket was opened on behalf of to receive all those notifications. The only solution I have come up with is that we have to change the submitted by to the person who called into the Help Desk.

We’re seeing a large uptick in physical damages to Chromebooks. We attempted to take pictures and add them to every ticket, but we forget frequently. Is there a way to require a picture before you close a ticket? Anyone doing anything different? 

We are trying to figure out a way to monitor our parts to include when we are in need of new parts. Is there a way to show negative parts inventory? This way I know that I need to order that many parts? Or has anyone else found a better way to do this? Due to lack of money, we tend to only have enough parts on hand for our current repairs in the que. 

Hi there I was wondering if anyone has a way that we can filter tickets by what ones have had assets exchanged in them. I am trying to see how often specific technicians opt for an exchange vs doing a full repair. Thanks!

We are using the fines and fees app and was wondering if there's a section to see all open dues to generate invoices or can you only export the full data and have to go back into each students profile and generate statements 

Is there a way to assign a rule to a role that prevents from being able to assign an asset to a particular role?  Example; once a student is disabled in Azure, it gets a role of “no access”  however staff are still able to assign a device to that student. Can we prevent that accident? 

I’d like to map our student grade level listed in IIQ (synced from our SIS) to their Chromebooks so that when we assign students new devices throughout the year IIQ would automatically move the device to the correct OU. Is there anyway to do this?

Is there a way to see Recent device events under the device? The Recent device events show who currently/last logged into the device. It would be helpful as the current Recent user does not show who is currently/last logged into the device just who has logged in to the device ever.  This is what we want to appear under the device in IIQThis is what appears in google admin. 

I’m importing multiple assets and updating assets via CSV. I’m trying to also include the updated “Last Verification” but I cannot import that field. Any suggestions? I don’t want to have to go to each individual asset and change the last verification date. 

Is there any way using the web version of IIQ to scan multiple asset tags into a list. you can do it on the mobile app, it seems to make a scanned list, but I can not find a way to replicate that on the website. when we need to pull a bunch of devices from storage to send to a school having to move each one one at a time would consume a lot of time. Using the mobile app would be difficult